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Asset Auditor: Bringing People, Permissions and Access Into Focus

When we first launched the Asset Auditor, we focused on giving Sisense users clear visibility into their data assets through purpose-built dashboards directly inside their Sisense environment. The goal was simple: turn visibility into action by helping teams identify inefficiencies and optimize performance.

But knowing what your assets are isn’t enough. To truly manage and optimize your environment, you need user context: who has access, how they engage, and where gaps or misalignments may be causing friction.

A more user-centric Asset Auditor

In this release, we’re excited to introduce a user-focused expansion of the Asset Auditor, including two new dashboards, Users and Users Validation, along with enriched underlying data. You can now easily understand:

  • Who has access and permissions to which data assets

  • How assets are shared across your organization

  • Whether access could be impacting engagement


Today, Sisense spreads user and group information across Usage Analytics and the role-restricted Admin tab. The Asset Auditor bridges this gap by:

  • Democratizing access to user information previously limited to Admins

  • Consolidating users and groups into a single, comprehensive view

  • Putting users at the center, revealing how their access and permissions connect to your data assets


With this release, you get a clearer, more actionable picture of how people and assets interact—empowering better oversight. We’ve also made major improvements across the existing dashboards to integrate this new data, elevate insights, and provide more actionable recommendations.


Assets can’t deliver value unless users can access and engage with them

In Sisense, dashboards and data models are governed by separate access controls. And they don’t operate in silos. They’re shared, cloned, embedded, and repurposed across teams. When someone shares a dashboard, they may not have permission to share the underlying model.


The result? Users open dashboards expecting insights, only to find missing charts or blank visuals. They’re unsure whether the data is broken, restricted, or simply unavailable, while the sharer assumes everything is fine.


The Asset Auditor gives clear visibility into which users or groups have:

  • Access to dashboards but not to the underlying data models

  • Access to data models but no corresponding dashboard access

  • No access to any dashboards


Screenshot of a dashboard titled "Users with access to dashboards without access to associated data models." It shows that 23 users lack access to the required data models. A user example is shown with access to multiple dashboards like "Usage - Users" and "Usage - Groups," all linked to the "Usage Analytics Model," but without access to that data model. Notes explain that users may see broken or incomplete dashboards without model access and will not be notified if dashboard access is revoked.
Screenshot of a dashboard titled "Users with access to data models without access to associated dashboards." It highlights that 25 users have access to data models like "Sample Lead Generation" and "MapVersions" but are not assigned to any dashboards using those models. All users listed show zero shared dashboards. Notes emphasize the importance of verifying if access is needed or should be revoked, and mention users won’t be notified when model access is removed.

Yet access alone doesn’t guarantee adoption, and adoption issues are often misdiagnosed as access problems. Are dashboards underused because people truly lack access? Or because they simply aren’t engaging with the content? By surfacing these mismatches, you can prevent confusion, improve collaboration, and ensure every shared dashboard delivers the full experience it’s meant to.


Permission drift happens quietly, introducing operational risk long before it becomes visible

Do users have the correct permissions? Do some users have too many permissions? Do users have permissions to data models or dashboards that they shouldn’t? 

Use the Asset Auditor to see whether users have the right level of access: too little to be effective, or too much for their role. Identify misaligned configurations, such as users who maintain data model access for development or testing, but no corresponding dashboard access, which is a strong indicator that permissions no longer reflect the real workflow.

By detecting both over-permissioning and under-permissioning, you can tighten governance without slowing productivity.

Screenshot of a dashboard titled "Data Models Shares With Users and Groups," showing a table listing data models, permission levels, users, and share types. Examples include “mexico_countrypie” and “US_State_Tile_Honecomb,” with permissions like “Can Edit,” “Can Use,” and “Can Read.” Share types are mostly users, with a few listed as groups such as “Everyone.” Pagination shows 1–20 of 107 results, with navigation options at the bottom.

Understand the reach of your data assets

The Asset Auditor helps you understand the reach of your dashboards across users and groups, revealing how far each asset spreads and where engagement actually concentrates. Detect and reduce redundancy,  find duplicates or overlapping assets shared across teams. Pair these insights with Sisense Usage Analytics to understand not just who can access assets, but who actively engages with them.

Screenshot of a "Data Model Shares" dashboard displaying a table of data models, user counts, and group sharing metrics. Each row includes the data model name, number of direct users, total users, users in groups, and total groups. Examples include “SF Health Check and Diagnostics _GM” with 6 users and “MapData” with 4 users and 1 group including 23 users. Visual bar graphs help illustrate user distribution. Pagination at the bottom indicates results 1–20 of 58.

By bringing these signals together, teams can zero in on whether the problem is permissions, visibility, or user behavior.

The Asset Auditor provides much more data and insights beyond users and shares! Check it out and get smarter about how you manage your data assets.

If you want to start getting better visibility into what your assets are doing inside your environment, reach out to us for a live demo or a free trial.


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